When you lease a copier for your business, keeping it well-maintained is key to ensuring peak performance and minimizing downtime. Proper care can also help you avoid potential penalties related to wear and tear. Here are five tips to help you maintain your leased copier effectively.

1. Stick to the Leasing Company’s Maintenance Schedule

Leasing companies typically offer regular maintenance services as part of their contracts. Make sure to adhere to this schedule, as missing routine check-ups could lead to performance issues and even void your contract’s coverage. Always consult your leasing partner for recommended service intervals.

2. Keep the Copier Clean

Daily use results in toner, dust, and debris building up inside the machine, which can cause paper jams or decrease print quality. Wipe down the exterior and interior, especially the scanner glass and paper trays, with a soft cloth. This simple step can prolong your copier’s lifespan and improve its performance.

3. Use Approved Consumables

Ensure you are using toner and paper types that are approved by your leasing company. Using incompatible supplies may not only affect the machine’s performance but could also violate your leasing agreement, leading to costly repairs or penalties.

4. Watch for Paper Jams and Address Them Immediately

Paper jams are inevitable, but leaving them unresolved can cause long-term damage. If a jam occurs, follow the copier’s prompts to clear it quickly. Double-check the paper path to ensure no pieces are left inside, which can damage internal components over time.

5. Report Issues Early

If your copier shows any signs of malfunction, such as strange noises, error messages, or inconsistent print quality, report it to your leasing company right away. Early detection and repair will prevent bigger problems and reduce downtime for your business.