The paper trays in your copier may seem simple, but it plays a big role in how well your machine works. Knowing how to use it properly can prevent issues like paper jams and misfeeds, helping your office run smoothly.

What Is a Paper Tray?

A paper tray holds the paper before it’s fed into the copier for printing, scanning, or copying. Copiers usually have multiple trays for different paper sizes and types.

Types of Paper Trays

1. Standard Trays (Cassette Trays)
   These hold standard paper sizes like letter or legal and are the most common type.

2. Bypass Tray
   Use this tray for specialty papers like envelopes, labels, or thicker stock.

3. Multi-Purpose Tray
   This tray can hold various types of paper, giving you more flexibility.

4. Large Capacity Trays (LCT)
   These trays hold more paper and are ideal for high-volume printing.

How Paper Trays Work

When you start a print job, the copier draws paper from the selected tray. Here’s how it works:

1. Detection: The copier detects the paper size and type.

2. Feeding: Rollers pick up the paper and feed it into the machine.

3. Printing/Copying: Your document is processed.

4. Output: The printed document is ejected into the output tray.

Common Paper Tray Problems

1. Paper Jams
   Jams happen when the paper is loaded incorrectly or the tray is too full. Always load paper properly and don’t overload the tray.

2. Misfeeds
   Misfeeds occur when multiple sheets are picked up at once. Clean the rollers and use dry paper to avoid this.

3. Wrong Paper Type
   Always choose the correct paper for your job to avoid jams and poor-quality prints.

4. Tray Malfunctions
   If the tray isn’t aligned correctly, it can cause issues with feeding. Regular checks will keep it working well.

Tips for Paper Tray Maintenance

• Load Paper Neatly: Align the paper to avoid jams.

• Don’t Overload: Leave space for smooth paper feeding.

• Use the Right Paper: Always match paper size and type to the tray.

• Clean Regularly: Dust and dirt can affect paper feeding, so clean trays and rollers often.

Conclusion

The paper tray is essential to your copier’s performance. By understanding how it works and following these simple tips, you can avoid common issues like jams and misfeeds. Proper maintenance will help your copier last longer and work more efficiently.

At Dynasty Office Solutions, we’re experts in Sharp copiers. If you need help with your copier’s paper tray or any other part, we’re here to assist.