Law firms deal with an overwhelming amount of paperwork—from pleadings and contracts to discovery documents and client records. That’s why having a reliable, secure, and high-speed photocopier is essential for any legal office.
At Dynasty Office Solutions, we specialize in helping law firms across Toronto and the GTA find the perfect copier for their workflow, security requirements, and document volume. Here are five things to consider before investing in your next machine.
1. Match Your Copier to Your Firm’s Volume and Workflow
Legal teams often face tight deadlines and heavy print volumes. Start by asking:
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How many pages do you print or copy daily?
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How many users will need access to the machine?
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When are your busiest times (e.g., trial preparation, filing deadlines)?
Look for a copier with a high pages-per-minute (PPM) rating and a duty cycle that aligns with your firm’s needs.
💡 Dynasty Office Solutions can evaluate your current usage and recommend a copier that won’t slow you down.
2. Prioritize Advanced Scanning Features
Modern law firms rely heavily on digital case management systems. Your photocopier should streamline this transition with:
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High-speed duplex scanning
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Automatic document feeder (ADF)
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OCR (optical character recognition) for searchable PDFs
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Integration with legal document management systems like Clio, NetDocuments, or iManage
We offer Sharp multifunction copiers designed for seamless digital archiving and e-filing.
3. Don’t Overlook Document Security
Your copier should protect client confidentiality and help maintain compliance with legal regulations.
Essential features include:
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Secure print release via PIN or ID badge
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Data encryption and secure transmission
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Automatic data overwrite
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User access controls and audit trails
📁 We offer devices that meet the strictest standards for data privacy in legal environments.
4. Look for Legal-Specific Copier Features
Some copier functions can significantly improve your legal team’s efficiency:
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Bates stamping for document indexing
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Court filing system compatibility
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Advanced finishing options like sorting, stapling, and booklet making for case files
We’ll help you choose a copier model built for legal documentation and compliance needs.
5. Choose a Partner with Reliable Support
Even the most advanced copier is useless if it’s down when you need it most. That’s why ongoing service and support are critical.
At Dynasty Office Solutions, we offer:
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Fast, local technical support in the Toronto area
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Proactive maintenance and remote monitoring
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Toner supply and servicing included in leasing
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Flexible copier leasing options designed for law firms
You focus on your clients—we’ll handle the tech.
Equip Your Law Firm with the Right Copier
Whether you’re a solo practitioner or part of a large firm, Dynasty Office Solutions will match you with the right equipment to handle your legal workflow, securely and efficiently.
📞 Contact us today to schedule a free consultation or request a customized copier lease quote for your law office.